Overview

Valley Hope has an exciting opportunity for a Purchasing and Accounts Payable Manager to join our finance and accounting team at our home office in Norton, KS.
Are you ready to join an organization where you can make an extraordinary impact, conquering addiction one patient and family at a time? If so, Valley Hope welcomes you!

Per CMS Interim Rule, all Valley Hope employees must be vaccinated against COVID-19 or receive an approved medical/religious exemption.
 
WHY JOIN VALLEY HOPE:
For over 50 years, Valley Hope has specialized in providing addiction treatment and recovery services to those in need. We meet our clients where they are with love, compassion and respect, and guide them towards a journey of Recovery. This is the Valley Hope Way!

JOB SUMMARY:
1. Responsible for management and oversight for Capital Budgeting, supervision of Accounts Payable and Purchasing department, maintenance and processing of Service Provider module in billing system and coordination of vendor contract modules.
2. Establish and administer purchasing standards and procedures that meet all applicable legal requirements, policies and procedures.
3. Plan, organize, control, manage and evaluate the work of the Purchasing Division; establish operational plans and initiatives to meet department goals and objectives to achieve optimal efficiency and effectiveness.
4. Perform cost and scenario analysis, and benchmarking.
5. Determine appropriate contracts for various types of procurement; reviews requisitions/purchase orders and related documents for completeness, accuracy and compliance with department requirements; review invoices and other documentation for compliance; resolve disputed invoices.
6. Researches contracts, suppliers, equipment and regulations, including evaluation of new products for the purpose of analyzing information to determine product and/or service need and availability as necessary.
7. Compiles data from a wide variety of sources (e.g. vendors, staff, public agencies, etc.) for the purpose of analyzing issues, ensuring compliance with a wide variety of purchasing policies and procedures, and/or monitoring purchasing processes.
8. Identify opportunities to reduce costs, prepare cost-benefit analyzes and initiate their implementation following approval.
9. Administers bidding process and contracts for vendor performance/compliance within established limits (e.g. prepare specifications, evaluate bids, recommend vendors, conduct bid meetings, etc.) for the purpose of securing items and/or services within budget and in compliance with regulatory requirements.
10. Oversees required purchasing processes (e.g. orders, work orders and requisitions for supplies, equipment, conference requests, bids for potential commodities, supplies equipment and services, etc.) for the purpose of acquiring necessary resources to support VHA facilities operations.
11. Responds to inquiries from a variety of internal and external sources for the purpose of providing information, direction and/or appropriate referrals.
12. Serves as liaison with vendors (e.g. telephone service, cell service, fuel, office supplies, etc.) for the purpose of monitoring and consolidation of orders for better management of expenses.
13. Monitor and forecast upcoming levels of demand.
14. Participates in unit meetings, in-service training, workshops, etc. for the purpose of conveying and/or gathering information required to perform job functions.
15. Ability to manage difficult or emotional situations within self, including managing conflict situations in a professional manner.
16. Interacts and communicates with others (patients, co-workers, management, and     vendors) in a professional   and tactful   manner   including   treating   them with respect   and consideration regardless of their status or position.

EDUCATION & EXPERIENCE:
Required: 
– Bachelor’s degree in Supply Chain Management, Logistics, Accounting, Business Administration, or related degree or equivalent experience.
– 3+ years’ experience in purchasing.
Preferred: 
– Master’s degree in Supply Chain Management, Logistics, Accounting, Business Administration, or related degree or equivalent experience.
– Experience purchasing for a multi-site, multi-state environment.
– Experience with purchasing for Non-profit organization

SKILLS & ABILITIES:  
– Reliable, autonomous and excellent time management skills.
-Demonstrates judgment and proactive approach to problem solving.
-Strong communication, teamwork and leadership skills.
-Familiarity with sourcing and vendor management.
-Interest in market dynamics along with business sense.
-Ability to gather and analyze data and to work with figures.
-Effectively resolving complex contract, procurement and inventory issues within tight deadlines.
-Establishing and maintaining cooperative working relationships with department heads, managers, supervisors, employees, vendors, suppliers, contractors, chambers and external public and private agencies.
-Ability to prioritize competing demands and effectively manage multiple tasks and/or projects while being responsive and flexible.
-Demonstrated attention to detail and ability to ensure accuracy while working in a fast-paced environment.
-Demonstrated ability to work with and maintain sensitive and confidential information.
-Proficient in MS Office applications, which include Outlook, Word, and Excel.

WORK ENVIRONMENT:  
-Physical demands are moderate, consisting primarily of sitting, standing, walking, lifting, and carrying moderately heavy boxes up to 50 pounds and/or utilizing a hand dolly.
-Office setting with traditional hours; able to work overtime to the extent necessary.
-Sitting for extended periods of time of up to 4 hours.
-Able to push, pull, pull up, bend at the knees and waist, twist body at the waist, raise and hold arms overhead, turn head-neck-shoulders as needed, grasp other items with hands, for either extended periods of time or many times throughout the workday.
-Must be able to travel – estimated at 10% of the time

Interested candidates may apply at www.valleyhope.org/careers or mail your resume to employment@valleyhope.org.