Overview

The employee reports directly to the management team/CEO

Overview: The employee handles day-to-day human relations, benefit administration for employees, data entry, accounts payable, internal collections, and supports management and CEO while promoting Rawlins County Dental Clinic’s mission, vision, and core values.

Skills/Abilities:

● Attention to detail

● Exceptional interpersonal skills and conflict management

● Communication skills, both written and verbal

● Ability to work and stay on task without supervision

● Critical thinking skills, resourcefulness, and problem solving skills

● Ability to work in a fast-paced environment

 

Specific Duties:

● HR

○ Posts job openings, receives applications, and works with hiring manager

○ Interviewing potential candidates, may create offer letters

○ Onboarding new employees

○ Facilitates performance reviews across departments with managers

○ Manages employee education and training requirements

○ Personnel file management

○ May serve as liaison with recruitment companies for certain positions

 

● Benefit Administration

○ Maintains enrollments for employees for medical insurance, dental insurance, group term life insurance, retirement contributions, and supplemental coverages

○ Tracks employee hours for benefit eligibility

○ Enrolls new employees and terminates benefits as required for employment terminations and/or change in employment status

○ Facilities open enrollment

● Payroll

○ Generates and reviews timesheets biweekly for payroll

○ Obtains employee approval on timesheets in a timely manner

○ Inputs employee information including but not limited to: W-4s, K-4s, direct deposit information, I-9 verification

○ Meticulously enters payroll information such as hours worked, paid time off, holiday hours, etc.

○ Inputs retirement contributions for both employee deductions and employer contributions.

 

● Financial Data Entry

○ Enters bills, ACH payments, and credit card expenditures into Quickbooks weekly and/or as directed with bill pay schedule

○ Generates account payable reports for CEO

○ Cut checks per board approval and obtains signatures for checks

○ Delivers in town payments and mails bill payments in a timely manner

○ Opportunity to also learn Accounts Receivable in future

 

● Internal Collections

○ Generates delinquent account reports from clinic software.

○ Follows clinic policy in collection attempts via phone calls, texts, and/or letters

○ Prepares accounts and sends them to external collection agency

○ Serves as main contact for external collection agency

○ Reports payments received by RCDC for collection accounts to external agency

○ Inputs monthly payments received by agency for RCDC

 

● Conduct

○ Complies with employee handbook

○ Stays busy and finds things to do in downtime (e.g. helps in other areas of the office, answers phones, assists front desk, reports to supervisor for additional duties, etc.)

○ Maintains kind and courteous demeanor with patients and co-workers

○ Actively participates in staff meetings and discussions

○ Commitment to continuing education, profession, and personal development

○ Has a team mindset and productively works to foster and maintain team environment

○ Actively contributes to day-to-day problem solving

 

● Other duties as assigned

 

Requirements:

● High School Diploma OR equivalent

● Preferred: 2 years relevant experience OR higher education in applicable fields

 

This job description is subject to change with or without notice and serves as a general outline NOT a comprehensive list of duties and requirements.