Overview

Important Recruitment Information for this vacancy:

Job Posting closes: Open until Filled
Documents uploaded by:
Job posting ID: 198546
Norton Correctional Facility

PO Box 546

Norton, KS 67654

About the Position:

Who can apply:  External
Classified/Unclassified Service: Unclassified
Full/Part-time: Full-Time
Regular/Temporary: Regular
Work Schedule: 8:00am – 4:30pm M-F
Eligible to Receive Benefits: Yes
Veterans’ Preference Eligible: Yes

Compensation:

Annual Salary Range: $29,744.00 to $41,870.40
Hourly Pay Range: $14.30 to $20.13

Employment Benefits:

Comprehensive medical, mental, dental, vision, and additional coverage
Sick & Vacation leave
Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave
Paid State Holidays
Employee discounts with the STAR Program
Retirement and deferred compensation programs
Visit the Employee Benefits page for more information…

Position Summary & Responsibilities:

Job Duty Description:  This is structured administrative support work in the Human Resource Office. Work requires the operation of personal computers and other office equipment; requires communication and confidentiality.

Performance Standards:  Enters time sheets weekly for security staff and assists in other time keeping, payroll, and benefits areas as needed.  Assumes responsibilities for time-keeping and payroll when the HRP I is absent.  Types, tracks and processes position descriptions and Employee reviews.  Monitors completion dates and issues reminder letters.  Types memorandums/letters and completes special projects as directed.  Inventories office supplies and forms and requisitions when low.  Keeps forms updated.  Tracks Hepatitis B and TB testing.  Prepares forms for TB testing, Hepatitis B and sends out reminders.   Answers telephone for Human Resources Office and non-automated calls coming into the facility.  Refers callers to appropriate staff as necessary.  Disperses information regarding routine state procedures for registration/hiring.  Hands out State of Kansas Employment Summaries and other application forms.  Copies and distributes employment opportunities appropriately.  Checks HR email daily for applications and sends out additional paperwork as needed.  Schedules interviews and prepares interview packets.  Organizes filing system.  Files all memos, circulars, letters and time sheets, etc.  The incumbent of this position has access to protected health information (PHI) under the provisions of the Health Information Portability and Accountability Act of 1996 (HIPPA) Privacy Rule.  PHI must be treated in accordance with the provisions of the HIPPA Privacy Regulation including the requirements for safeguarding, releasing and recording the release of information.  The incumbent has been trained in the provisions of the HIPPA Privacy regulations as they relate to the duties of this positon and has signed a confidentiality agreement.

Preferred Requirements:  Knowledge of the operation of office equipment, personal computers and communications systems. Knowledge of rules, regulations, policies and procedures.  Knowledge of standard formats for letters, memos and reports.  Knowledge of record keeping, and reporting methods.  Ability to apply and explain rules, regulations, policies and procedures.  Ability to understand and follow verbal and written instructions.  Ability to use basic word processing, spreadsheet and database applications.  Ability to establish and maintain effective working relationships.  Ability to enter information in a variety of formats.  Ability to proofread and edit for grammar, spelling, syntax and style; compute, verify and compare figures; detect discrepancies in information or records.  Ability to record, file and transmit information.  Ability to communicate effectively both verbally and in writing.  Ability to extract data and formulate reasonable conclusions from a variety of sources.

Qualifications:

Education

·        High School or GED

Licensing & Certification

·        Valid Driver License

Minimum Qualifications:  Two years of experience in general office, clerical and administrative support work. Education may be substituted for experience as determined relevant by the agency.

Post-Offer, Pre-employment Requirements

·       Must pass Pre-employment drug test.

Recruiter Contact Information:

Name: Philip Myer
Email: philip.myer@ks.gov
Phone: 785-877-6644
Mailing Address: Norton Correctional Facility, PO Box 546, Norton, Kansas 67654

Required documents for this application to be complete:

On the My Job Applications page, verify these documents are present and valid. Upload or delete and upload new if needed.
Tax Clearance Certificate, valid DD214 (if you are claiming Veteran’s Preference)
·        Additional paperwork that is required for this position may be obtained by emailing: philip.myer@ks.gov

Kansas Tax Clearance Certificate Required: Each applicant (even non-residents) applying for a State of Kansas job vacancy must obtain a valid Kansas Certificate of Tax Clearance by accessing the Kansas Department of Revenue’s website.  A Tax Clearance is a comprehensive tax account review to determine and ensure that an individual’s account is compliant with all primary Kansas Tax Laws. A Tax Clearance expires every 90 days. All applicants, including current state employees, are responsible for submitting a valid certificate with all other application materials to the hiring agency.  This is in accordance with Executive Order 2004-03. If you need assistance with the tax clearance, please contact 785-296-3199.

Visit the Tax Clearance site for more information and where to obtain this Kansas Department of Revenue document.

Job Application Process (on-line at www.jobs.ks.gov)

Sign in to your existing account or Register for a new one to apply.
Complete or review your contact information on the My Contact Information page.
Upload documents listed in the Required Documents section of the job posting to the appropriate location.
Check your email and My Job Notifications for written communications from the Recruiter.
Email – sent to the preferred email listed on the My Contact Information page
Notifications – view the Careers – My Job Notifications page

Veterans’ Preference Eligible (VPE): Former military personnel or their spouse that have been verified as a “veteran”; under K.S.A. 73-201 will receive an interview if they meet the minimum competency factors of the position.  The veterans’ preference laws do not guarantee the veteran a job.  Positions are filled with the best qualified candidate as determine by the hiring manager.

Equal Employment Opportunity

The State of Kansas is an Equal Opportunity Employer.  We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace.  All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.

If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the recruiter.