Job Posting closes: June 21, 2021
Documents uploaded by: June 23, 2021 

About the Position – Who can apply:

All that meet the minimum qualifications (External)
Classified/Unclassified Service: Unclassified
Full/Part-time: Full-Time
Regular/Temporary: Regular
Work Schedule: 8:00 AM – 4:30PM, M-F
Eligible to Receive Benefits: Yes
Veterans’ Preference Eligible: Yes


Annual Salary Range: $14.30 to $20.13 per hour

Employment Benefits:

Comprehensive medical, mental, dental, vision, and additional coverage
Sick & Vacation leave
Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave
Paid State Holidays
Employee discounts with the STAR Program
Retirement and deferred compensation programs
Visit the Employee Benefits page for more information…

Position Summary & Responsibilities:

Job Duty Description:  This position works at the Norton Correctional Facility under the supervision of the Business Manager.  The incumbent in this position provides accounting support for the work group and performs duties associated with business office and accounting functions.
Performance Standards:  Assist with financial reports on a monthly, quarterly, and annual basis. Coordinates with various internal & external entities regarding accounts payable and accounts receivable process. Checks for proper coding, funding, discounts, freight charges, contract prices, cancellations and back orders, tax identification numbers and obtains all proper signatures. Prepares completed invoices for payment after verification of charges. Completes necessary modules within the SMART system to correspond with Central Office and other required departments regarding the accounting transactions, including but not limited to, payment transactions & procurement cards. Maintains all vendor and payment voucher record files. Creates invoices and deposits funds associated with multiple accounts in QuickBooks. Monitors and reconciles associated invoices to ensure timely payments are received.  Enters Employee Travel Authorizations and Expense reports in SMART, and makes travel arrangements as needed.
Processes inmate releases, including tracking, filing & allocation of funds. Reconciles the cash change fund & Imprest fund. Assists with Business Office related Inmate Benefit Fund tasks, including but not limited to, data entry, dispersal and processing inmate requests.

A full position description and required essential physical functions for this classification can be obtained by contacting the recruiter listed below. This position is unclassified.
Education  / Licensing & Certification

Valid Driver License

Minimum Qualifications
One year of experience in accounting/auditing support work. Education may be substituted for experience as determined relevant by the agency.
Preferred Requirements:    Prior experience with QuickBooks software and knowledge of governmental accounting and fiscal administration.

Post-Offer, Pre-employment Requirements
Must pass Pre-employment drug test and pre-employment physical.

Recruiter Contact Information:

Name:  Cynthia Hadley
Email: cynthia.hadley@ks.gov 
Phone: 785-877-6642
Mailing Address: Norton Correctional Facility, PO Box 546, Norton, Kansas 67654

Required documents for this application to be complete:

On the My Job Applications page, verify these documents are present and valid. Upload or delete and upload new if needed. Tax Clearance Certificate, valid
DD214 (if you are claiming Veteran’s Preference)

Additional paperwork that is required for this position may be obtained by emailing: cynthia.hadley@ks.gov

Kansas Tax Clearance Certificate Required: Each applicant (even non-residents) applying for a State of Kansas job vacancy must obtain a valid Kansas Certificate of Tax Clearance by accessing the Kansas Department of Revenue’s website.  A Tax Clearance is a comprehensive tax account review to determine and ensure that an individual’s account is compliant with all primary Kansas Tax Laws. A Tax Clearance expires every 90 days. All applicants, including current state employees, are responsible for submitting a valid certificate with all other application materials to the hiring agency.  This is in accordance with Executive Order 2004-03. If you need assistance with the tax clearance, please contact 785-296-3199.
Visit the Tax Clearance site for more information and where to obtain this Kansas Department of Revenue document.

Job Application Process

Sign in to your existing account or Register for a new one to apply at www.jobs.ks.gov
Complete or review your contact information on the My Contact Information page.
Upload documents listed in the Required Documents section of the job posting to the appropriate location.
Check your email and My Job Notifications for written communications from the Recruiter.                                                      Email – sent to the preferred email listed on the My Contact Information page
Notifications – view the Careers – My Job Notifications page

How to Claim Veterans Preference

Veterans’ Preference Eligible (VPE):

Former military personnel or their spouse that have been verified as a “veteran”; under K.S.A. 73-201 will receive an interview if they meet the minimum competency factors of the position.  The veterans’ preference laws do not guarantee the veteran a job.  Positions are filled with the best qualified candidate as determine by the hiring manager.

Equal Employment Opportunity
The State of Kansas is an Equal Opportunity Employer.  We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace.  All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.

If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the recruiter.