Full-Time Billing Specialist
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PURPOSE OF POSITION: Compiles data and reviews member accounts to be billed or written off.
MINIMUM JOB SPECIFICATIONS: Associates Degree in Accounting or related field or equivalent work experience required. Requires knowledge of and proficiency in use of Microsoft Office software including; Word, Excel, and Outlook that is utilized by the cooperative. Requires strong attention to detail, ability to meet deadlines, excellent organizational skills, and the ability to maintain confidential information. Requires excellent organizing, planning, self-development, decisiveness, written and verbal communication skills. Knowledge of the electric cooperative programs and activities preferred. Requires the mental capability to perform job duties with little or no supervision. Requires good typing skills and knowledge of office equipment. Able to work overtime, holidays, or weekends when needed. Some travel required including overnight. Required to successfully pass Wheatland Electric’s drug screening.
WORKING CONDITIONS: General office environment of sedentary work, with normal temperatures and normal conversation noise levels. Requires stooping, bending, kneeling, pushing, reaching, walking, occasional lifting up to 25 lbs., fine finger dexterity, talking, listening, repetitive motion, and frequent, prolonged viewing and use of computer monitor, keyboard, and mouse for extended periods.
WORKING RELATIONSHIPS: Reports to Director of Finance. Works with Senior Billing Specialist, bank, software vendors, employees, and members.
BASIC DUTIES/RESPONSIBILITIES: The following are essential responsibilities of this position and do not include marginal functions that are incidental to the performance of the fundamental job duties.
a.) Print final bill letters, sort multiple letters, and mail.
b.) Review list of all unpaid member accounts. Apply penalties as per company policy.
c.) Prepare report of member accounts that are subject to be written off as bad debt. Following approval, post the accounts for write-off and submit the list to accounting to proceed with collection.
d.) Maintain or update the ACH bank draft member files.
e.) Send bank draft to bank once per month. Post bank drafts to member accounts.
f.) Send letters to inform member of returned bank draft. Take member off bank draft and make cash only basis per company policy.
g.) Print list of all member deposits and determine if deposit should be applied to member’s account per company policy.
h.) Write voucher and maintain information on capital credit estates paid after board member’s approval.
i.) Assist members, both on the phone and in person.
j.) Assists with answering the phone. Directs call to appropriate person or helps members with billing questions.
k.) Helps answer phone during outages and enters information on outage software.
l.) Back – up for the monthly billing process.
m.) This list of duties and responsibilities is not intended to be all-inclusive and can be expanded to include other duties and responsibilities that management deems necessary.
How to ApplyPlease send cover letter and resume to firstname.lastname@example.org by 5:00 p.m. April 4th.
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